2018 Affiliation Resources

There are a number of resources which support clubs to understand the Affiliation Standards and to assist clubs in maintaining compliance with these Standards.

The following documents are available:

  •         Athlete Gymsport-Level Coding Guide 
  •         Affiliation Manual
  •         Athlete Multi-Club Registration (Initial)
  •         Athlete Multi-Club Renewal (download)
  •         Athlete Transfer Request
  •         Equipment Safety Principles
  •         MPIO Principles & Implementation Timeline
  •         National Club Name Policy
  •         National Insurance Program
  •         National Membership Database Policy
  •         Tour Endorsement (and Travel Insurance)
  •         Other Relevant Policies


Athlete Gymsport-Level Coding Guide

This Athlete Gymsport-Level Coding Guide has been developed to ensure all Clubs are aware of the various codes used by Gymnastics Australia and the State Association Members for the purpose of registering and recording accurate information on all athlete Members in the National Database.

Please refer to the Athlete Gymsport-Level Coding Guide below when entering your athletes into the National Database.

Affiliation Manual

The Affiliation Manual provides information to assist clubs in the Club Affiliation Process and, in particular, details that will aid the club when completing the Club Affiliation procecss.

Further more, the Manual will provide the club with an insight into the structure and development of the sport of gymnastics within Australia.

2018 Club Affiliation Manual
(Adobe PDF File)

Athlete Multi-Club Registration (Initial)

The following link provides the requisite form to request an Athlete Multi-Club Registration and the Policy pertinent to its implementation. Please ensure you are familiar with the Policy when accessing this document.

Athlete Multi-Club Registration Request Form

Link to Athlete Multi-Club Registration Policy


Athlete Multi-Club Renewal

Please download and complete this form to renew your multi-club athletes for the current year.

Multi-Club renewal form


Athlete Transfer Request

It is imperative that Clubs are aware of the relevant Policies governing their operation, in managing the movement of Athletes between Clubs.

All Athlete Transferes are completed online via Gymnatics Online (GOL). Please ensure you are familiar with the Policy prior to requesting and or accepting an athlete transfer.

Link to Athlete Transfer Policy.


Equipment Safety Principles

The purpose of this document is to detail the requirements relating to Gymnastics Australia’s (GA) National Affiliation Standard 12 on equipment safety principles and procedures.

Gymnastics is committed to providing a safe environment and a high standard of service, for all members, participants and visitors.  Key to this is the provision of quality, well maintained and up to date equipment for all programs within Clubs.

To this end, the Equipment Safety Principles have been formulated to ensure that only appropriate equipment is acquired, existing equipment is well maintained and replacement guidelines seek to ensure that equipment provided for use in all programs is of a high quality and standard.

Equipment Safety Principles


MPIO Principles & Implementation Timeline

The purpose of this document is to detail the requirements and timing relating to compliance with the Gymnastics Australia (GA) National Affiliation Standard 7 on Member Protection Information Officers (MPIO).

Commitment to Member Protection is a fundamental expectation by government of all sports organisations within Australia.  GA and its State Association Members all have Member Protection policies and procedures in place and the obligation flows through to all affiliated clubs.

The MPIO is an important part of an effective Member Protection policy and ideally every club would have a fully-trained MPIO operating within its club by 30th June 2017. For further information please read the MPIO Principles & Implementation Timeline document.


National Club Name Policy

This document outlines the policy that has been adopted regarding the name of clubs seeking affiliation. It has been written to ensure that all clubs seeking affiliation, or current clubs wishing to change their recognised name, can clearly understand the State Association’s position in regards to club names. For further information please read the National Club Name Policy.


National Insurance Program

Gymnastics Australia offers insurance coverage to Affiliated Clubs through the Gymnastics National Risk Protection Program (the Program) through JLT Sport. 

Gymnastics Australia's National Risk Protection Program provides four key insurance covers, including:

  •     Personal Injury Insurance
  •     General Liability Insurance
  •     Professional Indemnity Insurance and
  •     Management Liability Insurance

For further information on the key insurance covers please read the National Insurance Program Information Sheet.


National Membership Database Policy

This Policy supports Gymnastics Australia's National Affiliation Standards which a club is required to satisfy for ongoing affiliation.

The National Affiliation Standards require that:

All of the club’s participants are registered (utilising the correct codes) with the relevant State Association and Gymnastics Australia in accordance with the National Membership Database Policy and the State Membership Policy.

In addition, this Policy ensures GA can meet its obligations and commitments for providing the information required by the Australian Sports Commission and other organisations who provide services to members, such as the national insurance scheme.

For further information please read the National Membership Database Policy.


Tour Endorsement (and Travel Insurance)

Tour Planning Template
(Adobe PDF File)
The following Tour Endorsement Form is a prerequisite to placement of JLT Sport Travel Insurance for individual Athletes, Clubs and/or Association Members.

Tour Endorsement Form
(Adobe PDF File)


Other Relevant Policies

The following link will direct you to a full list of GA Policies and procedures.